Company Mileage News
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5 Costly Disadvantages of Company Vehicle Programs

Company vehicle programs have a five-column ledger all their own that add up to wasted time and money. CompanyMileage helps you avoid the company car.

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CompanyMileage Announces Updates To SureMileage, SureMobile Platforms

CompanyMileage, the only employer-based automated mileage reimbursement platform, is pleased to announce new upgrades to its software suite and mobile application, SureMileage, SureExpense and SureMobile.

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HIPAA Compliance Software: Keeping Your Clients' Information Protected

While we are not a healthcare software company, CompanyMileage is considered a “Business Associate,” a special class of company that comes with its own rules and regulations. ecause so many of our clients are home healthcare services, we have a significant amount of data to protect!

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Tracking Mileage Best Practices

In the event of an IRS audit, it's in the best interests of you and your employees to have well-documented mileage tracking. This blog focuses on the reasons poor mileage tracking can be a liability and the ways CompanyMileage manages risk.

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Expense Management Automation and Employee Productivity

Employees would prefer to do pretty much anything besides submit expense reports. Expense management automation helps improve employee productivity and raise engagement.

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Reimbursement Process: Overcoming 3 Pain Points

When it comes to the reimbursement process, the question to be asked is simple: Does the electronic solution address old problems and anticipate new ones?

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The Problem with Paper: How the Paperless Office is Improving the Distributed Workforce

The distributed workforce pushed businesses to automate. Now, increased automation can help improve the efficiency the distributed workforce.

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Preventing Employee Mileage Reimbursement Fraud

At many companies, employee mileage reimbursement is an especially inviting opportunity for fraud. Here are 5 tips to keep employees honest.

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Five Tips for Managing Employee Expense Reimbursements

According to a recent study, the estimated median amount lost to businesses in 2014 due to expense reimbursement fraud was $30,000. In this article, Ogletree Deakins attorney Ron Chapman, Jr. explains the five best practices that can help minimize reimbursement challenges.

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How to Create an Effective Mileage Reimbursement Policy

What should an employer consider in developing a mileage reimbursement policy? Three things: the details, the process, and the tools required to make the policy work for everyone. Discover more on our blog.

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2016 IRS Mileage Rate & What it Means for Your Organization

“What goes up must come down” is about gravity not gasoline, but the lowest fuel prices in years no doubt contributed to the decision by the Internal Revenue Service to reduce the optional standard mileage rate for 2016.

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CompanyMileage Integrates with Concur to Streamline Mileage Reimbursement for Concur Customers

CompanyMileage, today announced an integration with Concur®, the leading provider of spend management solutions and services. Now available in the Concur App Center, CompanyMileage provides Concur customers with an accurate mileage reimbursement solution for today's mobile workforce.

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How to Calculate Mileage Reimbursement (and How Not to)

Want to learn how to calculate mileage reimbursement? While the math is simple, there are rules that have to be followed and controls to be implemented.

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Can paying below the IRS rate for mileage cause labor law problems?

Though the answer can fundamentally be based on the type of vehicle and region of the country; there is one additional very important criteria- wage rate.

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The Differences between SureMileage and GPS-Based Mileage Tracking

GPS-based mileage tracking tools are designed to be easy for employees, not accurate for employers. Discover the differences between SureMileage and GPS.

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Top 10 Questions Most Organizations Fail During a HIPAA Audit

With so many of our customers serving the healthcare community we asked Antonio Stroman with Axis Cloud Sync about HIPAA Compliance and Audits.

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IRS Increases Mileage Rate for 2015 ~ 57.5 cents per mile

The IRS increased the Business Mileage Reimbursement rate by 1 & 1/2 cents for 2015. For the full article please click "Read More" below.

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Bring Your Own Device ~ BYOD

We asked leading employment attorney Ron Chapman with Ogletree Deakins for some insight on the pros and cons of this growing trend.

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Mileage Arrests

When employees take excess mileage too far

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Electonic Signatures & Expense Reports

We asked attorney Adam Fox with Brown Fox for an opinion on compliance with digital signature laws

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IRS Mileage Rate for 2014 ~ 56 cents per mile

The IRS decreased the Business Mileage Reimbursement rate by 1/2 cent for 2014. For the full article please click "Read More" below.

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Expense Reimbursement Fraud: 10 ways to protect your organization

Jim Marasco is a partner with EFP Rotenberg, LLP, Certified Public Accountants in their Forensic & Litigation Services Department provides insight into the best ways to manage expense reimbursment fraud.

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Protection from the Elimination of the FLSA's Companionship Exemption

Ron Chapman attorney from Ogletree Deakins reviews new changes to the FLSA exemption

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Employees deducting underpaid mileage costs.

It's not as easy as you might think, especially since only 33% of taxpayers itemize.

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Worker Classification is a Risky Business

Incorrectly classifying employees as 1099s can be costly

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Liability Risk of Employee Owned Vehicles

We asked leading Property and Casualty insurance provider Swingle Collins for some insight on how best to protect your organization for liability.

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What's wrong with your employee handbook related to Mobile / Remote employees?

We asked attorneys Ron Chapman and Michael Bell with Ogletree Deakins.

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IRS Mileage Rate for 2013 56.5 cents per mile

The IRS increased the Business Mileage Reimbursement rate by 1 cent for 2013. For the full article please click "Read More" below.

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We asked Labor Law Experts about California Proposed Mileage Rules

Robert A Jones attorney and former California Deputy Secretary of the Labor and Workforce Development provides insight into proposed changes.

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What is the easiest way to reduce your organization's mileage cost?

The Home Commute deduction may save your organization more thousands!

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Car Allowances & Trip Fees vs. Mileage Reimbursement

Paying or considering Car Allowances or Trip Fees? Two big problems; 1st they are taxable income & 2nd they are wages and therefore subject to not only taxes but to labor rules....

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What's the "Right" Mileage Rate?

This is one of the most common questions we are asked. Well the answer can be simple, kind of...

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Thinking of buying company cars? Think again.

We have done a full analysis on the real cost of buying vs. paying for mileage

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How does the IRS determine mileage rates?

Since 2003 the IRS mileage rate has gone from 36 cents per mile to 55.5 cents per mile; that is a 54% increase!

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IRS Mileage Rate for 2012 55.5 cents per mile

The IRS has left the Business Mileage Reimbursement rate unchanged for 2012. For the full article please click "Read More" below.

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Why haven't gas prices fallen as much as oil (June 2012)

Oil has dropped 25% in the last few months, yet gasoline has only dropped 12-13%

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How much does oil have to drop before we see relief in Mileage Rates (June 2012)

Did you know that oil only makes up 22.8% of the mileage rate?

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What's the worst thing that can happen if you do not pay your employees for business travel?

Well, they'll sue you. Several big name companies have found themselves soon the defense for either underpaying or not reimbursing certain employees for business mileage.

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Labor Law Update for Home Healthcare

Ron Chapman, Jr. provides an updated on how the Department of Labor is targeting Home Healthcare

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